Stop chasing clients for logos, copy, and assets.
Let Jotask do it.
Send each client a branded portal link. They upload their files directly — no account to create, no app to install. Automatic reminders handle the follow-ups at D+3, D+7, and D+14. Every project's asset pack lands in your dashboard, complete.
Waiting for client assets is the biggest cause of web project delays
Assets arriving piecemeal
The logo comes by email, the copy 'next week', the product photos never. You can't build the site without the content — but you're in a holding pattern, chasing, and missing your deadline.
Credentials sent in plain text
Clients email hosting passwords, CMS logins, or domain registrar credentials in plain text. These access details are too sensitive to live in an email inbox — and too easy to lose.
No record of what was requested
When a client later claims they 'never received' a request, or disputes what was included in scope, your only evidence is a scattered email thread. Jotask gives you a timestamped record.
How Jotask collects assets from your web design clients
- 1
Build a project asset checklist
Add every file and document required: brand assets, copy, photos, contracts, access credentials. Save it as a template to reuse on every similar project in seconds.
- 2
Send a branded magic link
One email — your agency's branding, not Jotask's. The client clicks the link, sees their personal checklist in the browser, and starts uploading. No account to create.
- 3
Automatic reminders handle the chasing
If a client hasn't uploaded everything by day 3, Jotask sends a polite nudge. Day 7: firmer. Day 14: urgent. Your project timeline stops depending on a client's memory.
- 4
Everything lands in your dashboard
Files appear the moment clients upload. See which projects have complete asset packs, which clients are lagging, and which files are still outstanding — at a glance.
Built for every stage of a web design project
New project kickoff
Every new website project needs a signed contract, brand assets, existing content, and access credentials before the first mockup is done. Collecting it all by email loses files and wastes days.
- ✓Signed project contract and terms
- ✓Logo files (SVG, EPS, or high-res PNG)
- ✓Brand guidelines or colour palette
- ✓Existing website login or hosting credentials
- ✓Competitor examples or design inspiration references
Content hand-off
Website copy, product descriptions, team bios, photos, and page-by-page content all need to arrive in a structured way — not across 40 email threads and three different Google Drive folders.
- ✓Page-by-page copy (Word doc or Google Docs export)
- ✓Product photos (named and sized for web)
- ✓Team headshots and bios
- ✓Video files or YouTube/Vimeo links
- ✓Testimonials and case study materials
Revision and update rounds
A redesign or content refresh requires updated assets and revised copy — from clients who are busy, disorganised, and expect you to manage the process for them.
- ✓Revised and approved copy per page
- ✓Updated photography or product images
- ✓New brand assets or updated logo versions
- ✓Signed sign-off form for each revision round
- ✓Updated pricing or specification sheets
Project handover and launch
At handover, you need final sign-off, hosting access, domain transfer authorisation, and backup files delivered — before you can close the project and issue the final invoice.
- ✓Final project sign-off document (signed)
- ✓Domain registrar login for transfer or DNS update
- ✓Hosting account credentials or server access
- ✓Backup of any pre-existing site or content
- ✓Signed maintenance or support agreement (if applicable)
How Jotask compares to what web designers use today
| Feature | Jotask | Google Drive | WeTransfer | |
|---|---|---|---|---|
| Client uploads without an account | Yes | No — attachment only | No — Google login required | Partial — one-off, no checklist |
| Automatic reminders | Yes — D+3, D+7, D+14 | Manual only | No | No |
| Structured checklist per project | Yes | No — free-form | No | No |
| Encrypted credential collection | Yes — AES-256 | No — plain text | No | No |
| Deadline + auto-pause | Yes | No | No | No — links expire |
| Reusable project templates | Yes | Manual copy-paste | Folders only | No |
| Branded client portal | Yes — your logo + colour | No | No | No |
| Self-hostable for data control | Yes — Docker, any VPS | No | No | No |
Features built for web design project workflows
No client account required
Send a magic link. Clients open it in any browser — no sign-up, no password, no app. The main reason clients delay uploading is friction. Jotask removes it.
Automatic escalating reminders
D+3: polite nudge. D+7: firmer reminder. D+14: urgent follow-up. Set it once per project — never write another 'just waiting on the logo file' email again.
Encrypted credential collection
Clients enter hosting passwords, CMS logins, or domain registrar credentials into an AES-256 encrypted note. You read it once — it never sits in a plain text email.
Deadline + automatic pause
Set a content deadline. When it passes, the portal pauses — creating a clear professional expectation without an awkward conversation about whose fault the delay is.
Reusable project templates
Save 'New website launch kit', 'Brand refresh assets', 'E-commerce product photos', or 'Project handover' as templates. Create the next client portal in seconds.
Your agency brand on every portal
Add your logo and accent colour. Every portal your clients see looks like it came from your agency — not a third-party tool they don't recognise.
Pricing — start free, no credit card required
Self-hosted
Free
Full features, no limits. One Docker command on any VPS. Your data, your server, your jurisdiction.
Self-host on GitHub →Solo
12 €/month
Hosted. 1 seat, 15 active requests, 10 GB storage. For freelance web designers and solo studios.
Get startedAgency
29 €/month
Hosted. Up to 5 seats, unlimited requests, 100 GB storage. For digital agencies with multiple project managers.
Get startedNot ready to commit? Self-host for free — full features, your own server.
Frequently asked questions
- What is the best document and asset collection software for web designers?
- The best asset collection tool for web designers lets clients upload logos, copy, photos, and signed contracts without creating an account, and sends automatic reminders when items are missing. Jotask covers all of this — and is free to self-host.
- How do web designers collect assets from clients without chasing?
- The most efficient method is a dedicated client portal — not email or a shared Google Drive folder. Jotask sends clients a magic link so they can upload files to a structured checklist. No account required. Automatic reminders chase incomplete submissions.
- Do clients need to create an account to upload files?
- No. Your client receives a magic link by email. They click it, see a branded portal in any browser, and upload directly — no sign-up, no password, no app.
- What files can web designers collect from clients with Jotask?
- Any file type — logos (SVG, EPS, PNG, AI), brand guidelines, copy documents, product photos, video files, signed contracts, hosting credentials, and more.
- How does Jotask handle large image and video files?
- Jotask supports any file type and handles large uploads directly from the client portal — no WeTransfer links, no expiry dates, no compression needed.
- Can web designers create reusable templates for different project types?
- Yes. Save 'New website launch kit', 'Brand refresh assets', or 'E-commerce product photos' as templates. Create each new client request in seconds.
- How is Jotask different from Google Drive or WeTransfer?
- Google Drive requires clients to have a Google account and doesn't show what's missing. WeTransfer links expire and have no structure. Jotask gives each client a clear checklist with automatic reminders.
- How does Jotask reduce project delays caused by missing client assets?
- Jotask sends automatic reminders at D+3, D+7, and D+14 if a client hasn't uploaded everything. You set it once — it runs itself. Your deadline stops depending on a client remembering to send their logo.
Ready to stop waiting for client assets?
Set up your first project asset request in under 2 minutes. Jotask handles the reminders — you focus on building great websites.